For events of 300 or more people where alcohol is served, any reasonable number of University of Alberta Protective Services (UAPS) Special Constables may be required based on the size and nature of the event, history of past events, and the location, at the discretion of the Director of UAPS.
Any function which serves alcohol with over 400 people is considered a high risk event. In addition to professional security, a separate party alcohol insurance policy will be required for approval. Policies can be procured through an independent insurance broker of the organizer's choosing or through https://www.palcanada.com. Coverage should include general liability/host liquor liability as well as tenants legal liability insurance. For more information please contact Insurance and Risk Assessment.
For all events on campus including large events, organizers must provide at least one roaming staff monitor per 50 or less attendees, plus entrance/exit monitors, who must remain stationary.
If organizers intend to advertise the event to the public or wish to hold this event outdoors, there may be additional requirements for event approval.
To have a large event approved, the online application must be completed. (Registered Student Groups must complete the BearsDen event application). Risk Management Services must also receive proof that UAPS constables have been engaged and proof of insurance, where applicable.
If you have problems accessing the online form, please contact us at 780-492-0253 or firstname.lastname@example.org